Choosing the right printer for your office can take some research, especially with the numerous available options. There are various factors to consider, such as print speed, quality, connectivity, and cost. Great River Office Products offers all types of printers, including ink, toner, and paper! This blog will walk you through some key factors to consider when choosing a printer for your office.  

Printer Type 

The most common styles include inkjet, laser, and multifunction printers. Inkjet printers are ideal for small offices or homes and are excellent for printing photos, graphics, and color documents. In comparison, laser printers are better suited for larger offices that print more frequently, as they are faster and produce higher quality black and white prints. If you need to do more than just print, a multifunction printer that can scan, copy, and fax may be the best choice.  

Printing speed  

The printing speed is an essential factor to consider, especially if your office requires high-volume printing. A printer’s speed is measured in pages per minute (ppm), and you should look for a printer that can produce a reasonable number of pages per minute to meet your office’s demands.  

Print quality 

Print quality is also important, especially if you’ll be printing high-quality documents or images. Print quality is measured in dots per inch (dpi); the higher the dpi, the better the print quality. Laser printers generally produce higher-quality results for high-volume printing, while Inkjet printers are better for printing photos and graphics. 


Connectivity is essential to consider if you have multiple computers that need to use the printer. Different connectivity options are available, such as USB, Ethernet, Wi-Fi, and Bluetooth. Wi-Fi connectivity is beneficial if you have a wireless network and want to print documents from mobile devices.  


The cost of the printer and ink, toner, and paper should also be considered. The upfront cost of a printer may be lower, but the cost of consumables can add up over time. Consider the cost per page when choosing a printer, as this will give you a better idea of the long-term costs of using the printer.  


Finally, consider the maintenance needs of the printer. Some printers require more maintenance, such as frequent cleaning or replacing parts. Choosing a printer that is easy to maintain is essential to minimize downtime and keep your office running smoothly. 


Choosing the right printer for your office depends on several factors, such as printer type, printing speed, print quality, connectivity, cost, and maintenance needs. By considering these factors, you can choose a printer that meets the needs of your office and provides reliable and efficient printing services.  

Check out our online catalog for all your printing needs! Our friendly, knowledgeable staff are happy to help with any office supply needs or questions.